Find Files by Label in Forage Search

Where content classification is enabled on a deployment.

Purpose: find the files that carry a label, and narrow them by words and the usual filters.

1. Open Records, then Search by Label under Classification. Search opens with Find files by label showing. (From Search under Records, press Labels beside the search box.)
2. Click one or more labels to choose them. A file with any of the chosen labels is found. Click a chosen label again to take it off.
3. Or choose a severity: Highest only, High and above, down to Routine and above. Or choose Any label for every file that carries one; this takes the chosen labels off.
4. Type words too if you like, and use the other filters as usual: file type, SharePoint or Archive, whether it was read, and folder names. With no words, the files are listed most recently changed first.
5. Each result shows its labels, coloured by severity. Click one to narrow the search to that label; the words stay.
6. Press Clear labels to take every label choice off, or Hide to close the label filter.

Good to know: every choice is kept in the page's address, so a search by label can be bookmarked or sent to a colleague. The Classification overview's Files by label chart, the Labels page and the labels on the Labels by file report all open Search this way. A retired label's link still finds the files found under it before it was retired.

These are Forage's own content labels, not the Microsoft sensitivity or retention labels Squirrel recorded. A label reaches Search once its file has been checked, so a search by label can miss files that are still waiting, and the page says so while labels are still being added. Search results cannot be exported; use the Labels by file report for a list you can keep.

See what each page shows for the rest of the Records section, and limitations for what Forage does not do.

Questions go to sales@smikar.com.