See Who Did What: the Forage Log

Purpose: answer "who changed this, when, and why", "who opened this document" and "who exported that report", for your own review or for an auditor.

1. Open Records, then Log. The newest entries are at the top, 50 to a page; use Older and Newer to move between pages.
2. Each entry shows when it happened, what kind of action it was, who did it, what it was done to and the reason given. Where there is a page for the target (a setting, a rule, a label, a site, the reports), its name is a link; a document opens in place.
3. Press the arrow at the start of an entry to see the value before and after the change, and the full detail recorded with it.
4. To narrow the list, choose one or more types (settings, rules, labels, sites, data resets, documents opened, reports exported, searches), type part of a person's name or email, type any text (a setting, a label, a site, a reason or a search term), set a date range, and press Show.
5. Press Export PDF and choose Save as PDF in the print dialog, or Export CSV for a spreadsheet. Both take up to 1,000 entries under the filters you chose.

Good to know: The Log is append-only within the product: entries cannot be changed or removed through Forage, and clearing Forage's data to read the estate again keeps them. It is not write-once storage: someone with direct access to the database could still alter it. Opening a document and exporting a report, including exporting the Log itself, are recorded too, though not while a supporting service is down, so the record of openings and exports is not guaranteed complete. Sign-ins to the portal are not recorded.

The Log does not record search results, only the words searched for and who searched. That is deliberate: recording results would copy sensitive content into the Log.

See what each page shows for the rest of the Records section, and limitations for what Forage does not do.

Questions go to sales@smikar.com.