Reporting and Exports

3 min read

SharePoint Storage Explorer produces two kinds of report output: per-view CSV exports for analyst work, and assembled multi-section summaries (PDF / Word) for management or change-review boards.

Per-view CSV exports

Every data view in the tool has an Export button in its top action bar:

Site overview — every site with size, owner, growth, version contribution.
Document library view — every library in the selected site.
File browser — every file under the selected folder (recursive).
Top 100 files — the 100 largest files tenant-wide.
File-type breakdown — every extension with counts and sizes.

CSV exports preserve every column shown plus a few extra metadata fields (GUIDs, internal type identifiers) useful for downstream analysis.

Assembled summary reports

The Reports tab in the left navigation produces multi-section documents intended for human readers — management presentations, IT steering papers, board updates.

Three pre-built report types ship:

Tenant summary

A 5 to 10 page overview covering:

Tenant total storage and growth trend (vs the previous report period).
Top 10 largest sites with size and growth.
Top 10 fastest-growing sites.
File-type breakdown chart.
Top 20 largest files.
Recommendations section (auto-generated cleanup pointers based on the scan findings).

Use for: management briefings, IT-leadership status updates.

Site-detail report

A per-site deep dive covering:

Site total storage and growth.
Per-library breakdown.
Top 20 largest files in the site.
File-type breakdown for the site.
Owner contact details.

Use for: hand-off to a site owner who needs to clean up.

Cleanup-targets report

A focused list of high-value cleanup candidates:

Top 100 largest files in the tenant with site and owner context.
Sites larger than X GB that have not been modified in 12 months.
Files older than 2 years that are larger than 100 MB.
Suggested archive targets (sites that would benefit most from automated archiving).

Use for: feeding a cleanup project plan, planning a Squirrel archive policy rollout.

Output formats

Each report can be generated as:

PDF — for distribution, print, or attaching to email.
Word (.docx) — for editing before distribution.

Branding the report

The report header includes your company name (taken from the contact details entered during first-time configuration). To change it, update contact details from the Settings tab and regenerate.

The current version does not include scheduled report generation — you run reports on demand. For monthly or quarterly cadence, set a calendar reminder and run from the Reports tab on each occurrence.

If recurring scheduled reports are something you would like to see, raise the request with support@smikar.com — feature requests inform the roadmap.