software:squirrel:search []

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===== 🔍 Squirrel Search =====

Squirrel Search provides administrators with a simple way to locate files across SharePoint sites and perform **on-demand archive and restore operations** directly from the Squirrel portal.

This page explains how the Search feature works, how to use it, and what administrators should expect when locating files for archival or rehydration.

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==== 🎯 Overview ====

The Search feature allows administrators to locate specific files across SharePoint sites and perform **on-demand file operations**.

This includes the ability to:

  * Search for files by SharePoint site.
  * Filter files by filename.
  * Select a specific file from matching results.
  * Archive individual files on demand.
  * Restore previously archived files.

Search is designed for targeted, file-level operations such as ad-hoc archiving, validation, investigation, and manual recovery.

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==== 🔎 Searching for Files ====

To locate a file:

  * Enter the SharePoint site name into the **SharePoint Site** field.
  * Begin typing a filename into the **File** field.
  * Matching results will appear automatically in a dropdown list.
  * Select the required file from the list.

The results display the file name along with its location, allowing administrators to distinguish between files with similar names.

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==== 📄 Selected File Details ====

Once a file is selected, the **Selected File Details** section is populated.

This view provides key information about the file, including:

  * Filename  
  * File size  
  * Full SharePoint path  
  * Last accessed date  
  * Last modified date  

This information allows administrators to verify that the correct file has been selected before performing any action.

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==== ⚙️ Available Actions ====

Based on the current state of the selected file, Squirrel presents the relevant action:

  * **Archive (On-Demand)**  
    If the file is active in SharePoint, administrators can immediately initiate an archive operation.  
    This allows individual files to be archived without waiting for automated policies to run.

  * **Restore**  
    If the file has already been archived, administrators can initiate a restore operation.

These actions provide administrators with direct, file-level control for exception handling and operational use cases.

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==== 🔁 Operational Behaviour ====

Search results are populated from Squirrel’s indexed file inventory.

Because Squirrel processes SharePoint changes asynchronously:

  * Recently created, moved, or modified files may not appear immediately.
  * Changes typically become searchable after scheduled processing completes.
  * Administrators should allow time for indexing cycles to complete before expecting new content to be searchable.

Search is intended for precise file operations rather than real-time SharePoint browsing.

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==== 👨‍💼 Administrative Use Cases ====

Common scenarios for using Search include:

  * Locating a specific file for immediate archival.
  * Performing one-off, on-demand archive operations.
  * Finding an archived file for manual restore.
  * Verifying file locations and metadata.
  * Supporting investigation, audit, or support activities.
  * Performing controlled, exception-based file handling.

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==== 📝 Administrative Notes ====

  * Search is designed for targeted file operations and not bulk processing.
  * Results depend on Squirrel’s indexing and change processing schedules.
  * Actions performed through Search follow the same archive and restore workflows as policy-driven operations.

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If you require assistance locating files, validating results, or performing archive or restore operations through Search, contact support@smikar.com.