software:squirrel:reports []

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===== 📊 Reporting in Squirrel =====

The [[https://www.smikar.com/squirrel/|Squirrel]] platform includes a powerful **Reporting** feature that provides real-time visibility into archive and restore activity across your SharePoint environment. These reports help administrators monitor usage, track historical trends, and support compliance and storage planning.

You can generate reports on-demand and export them as CSV files for further analysis in Excel or other reporting tools.

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==== 📁 Accessing Reports ====

| 🧭 Navigate to the **Reports** section in the Squirrel Admin panel. | {{:software:squirrel:squirrel_new_menu.png?400}} |
| 🔍 Use the search bar to quickly find specific reports. | {{:software:squirrel:squirrel_reports.png?400}} |
| ▶️ Click **Run Report** next to the desired report to generate it. | |
| 📥 The report will be downloaded automatically as a **CSV file** for analysis. | |

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==== 📂 Available Reports ====

Reports are grouped into three categories: **File Activity**, **Storage**, and **Site-Specific**.

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**📄 File Activity Reports**

These reports track the number of files archived or restored during specific time frames:

- **Files Archived Today** – Total files archived in the past 24 hours  
- **Files Archived This Month** – Total files archived in the past 30 days  
- **Files Archived This Year** – Total files archived since the beginning of the year  
- **Files Restored Today** – Total files restored in the past 24 hours  
- **Files Restored This Month** – Total files restored in the past 30 days  
- **Files Restored This Year** – Total files restored since the beginning of the year  

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**💾 Storage Reports**

These reports track storage usage (in GB) related to archiving and restoring:

- **Data Archived Today (GB)**  
- **Data Archived This Month (GB)**  
- **Data Archived This Year (GB)**  
- **Data Restored Today (GB)**  
- **Data Restored This Month (GB)**  
- **Data Restored This Year (GB)**  

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**🏷️ Site-Specific Reports**

Track storage usage by individual SharePoint site:

- **Data Archived by Site** – Shows storage archived per site across 1, 3, 6, and 12-month intervals  
- **Data Restored by Site** – Shows storage restored per site across the same time ranges  

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==== 📤 CSV Export Feature ====

All reports export as **CSV files**, allowing for:

- External analysis using Excel, Power BI, or similar tools  
- Internal reporting to IT leadership or compliance teams  
- Long-term storage trend tracking and capacity planning  
- Support for audits and governance reviews  

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==== 📈 Best Practices for Using Reports ====

- Review reports regularly to ensure you're meeting data retention goals  
- Identify spikes or drops in archiving activity to refine your policy thresholds  
- Use storage trend data to forecast SharePoint growth and budget Azure costs  
- Track site-specific usage to identify departments or teams with heavy data movement  

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Need help interpreting report data or building automated workflows with CSV exports? Contact [support@smikar.com](mailto:support@smikar.com).