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--- software:squirrel:recycle_bin [2025/09/23 11:11] – support@smikar.com
+++ software:squirrel:recycle_bin [2026/02/17 13:05] (current) – support@smikar.com
@@ Line 1: / Line 1: @@
-===== Recycle Bin Monitoring =====
+===== Recycle Bin Capture=====
 The [[https://www.smikar.com/squirrel/|Squirrel
@@ Line 8: / Line 8: @@
 ==== ⚙️ Accessing Recycle Bin Configuration ====
-| 🧭 Navigate to the Recycle Bin Capture section in the Squirrel Admin panel. | {{:software:squirrel:recyclebin:recyclebin_sidepanel.png?200}} |
+| 🧭 Navigate to the Recycle Bin Capture section in the Squirrel Admin panel. | {{:software:squirrel:rb_sidebar.png?200}} |
-| ⚙️ Open the General Settings panel to enable monitoring and manage exclusions. | {{:software:squirrel:recyclebin:recyclebin_generalsettings.png?400}} |
+| ⚙️ Open the General Settings panel to enable monitoring and manage exclusions. | {{:software:squirrel:rb_enable.png?400}} |
-| 📝 Configure Grace Period, Retention Period, and Processing Site URL. | {{:software:squirrel:recyclebin:recyclebin_monitoringconfig.png?400}} |
+| 📝 Configure Grace Period, Retention Period, and Processing Site URL. | {{:software:squirrel:rb_config.png?400}} |
 | 💾 Click Save Changes to apply configuration settings. | |
 ==== 🔧 Configuration Options ====
+^ Option               ^ Description ^
+| **Enable Monitoring** | Toggle on/off automatic capture of deleted items from SharePoint site recycle bins. Captured files are archived off to Azure storage and **do not consume SharePoint quota**. |
+| **Site Exclusions**   | Exclude specific sites from monitoring to avoid unnecessary capture. |
+| **Grace Period (Days)** | Defines how long to wait after deletion before capture begins (default: 7 days). |
+| **Retention Period**  | Determines how long captured files are retained (e.g., 1 year). After this period, archived files are permanently deleted. |
+| **Processing Site URL** | Designates a SharePoint site where captured items are temporarily staged and processed. |
+| **Monitoring Scope**  | Choose whether to monitor **all SharePoint sites** in the tenant, or only those included in your archive policy. |
-Option	Description
-Enable Monitoring	Toggle on/off automatic capture of deleted items from SharePoint site recycle bins. Captured files are archived off to Azure storage and do not consume SharePoint quota.
-Site Exclusions	Exclude specific sites from monitoring to avoid unnecessary capture.
-Grace Period (Days)	Defines how long to wait after deletion before capture begins (default: 7 days).
-Retention Period	Determines how long captured files are retained (e.g., 1 year). After this period, archived files are permanently deleted.
-Processing Site URL	Designates a SharePoint site where captured items are temporarily staged and processed.
-Monitoring Scope	Choose whether to monitor all SharePoint sites in the tenant, or only those included in your archive policy.
 ==== ⚠️ Important Notes ====
-| 📄 Only the most recent version of a file is captured (version history is not included). | {{:software:squirrel:recyclebin:recyclebin_warning_version.png?400}} |
+| 📄 Only the most recent version of a file is captured (version history is not included). | {{:software:squirrel:rb_versions.png?400}} |
-| 🔁 Duplicate or locked items may delay recovery; the system retries until successful or until the deleted item expires. | {{:software:squirrel:recyclebin:recyclebin_warning_conflict.png?400}} |
+| 🔁 Duplicate or locked items may delay recovery; the system retries until successful or until the deleted item expires. | {{:software:squirrel:rb_locked.png?400}} |
+==== ⚠️ Limitations ====
+^ Limitation ^ Description ^
+| **File Version Limitation** | Only the most recent version of each file will be captured. SharePoint version history is not included in the capture process. |
+| **Subsite Exclusion** | Subsites including the root of a subsite are not compatible with this feature. All subsites including their root site are excluded from monitoring and capture. |
+| **Duplicate Name Handling** | When a file or folder with the same name as a deleted item exists, the system will temporarily rename the existing item to recover the deleted file or folder. |
+| **Recovery Retry Behaviour** | If an existing file or folder is open or locked, the renaming process will fail. The system will retry hourly until successful or until the deleted item expires from the recycle bin. |
+| **Potential Capture Failure** | Duplicate files or folders that remain in active use may prevent recovery and could result in failure to capture the deleted item if the lock is not released before expiration. |
+| **File Path Length & Invalid Characters** | Files or folders with URL paths exceeding 400 characters or names containing invalid characters such as ''#'' will fail to process. Ensure file and folder names are concise and free of special characters to avoid capture failures. |
 ==== 📊 Monitoring Activity ====
-| 📂 Review captured items under Recycle Bin Capture Activity. | {{:software:squirrel:recyclebin:recyclebin_activity.png?400}} |
+| 📂 Review captured items under Recycle Bin Capture Activity. | {{:software:squirrel:rb_progress.png?400}} |
 | 🧾 Logs display site name, file name, size, deleted date, deleted by, stage, and status. | |
 | 🔄 Use the refresh icon to reload activity and check for items awaiting processing. | |