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software:squirrel:recycle_bin [2025/09/23 10:59] – support@smikar.comsoftware:squirrel:recycle_bin [2025/09/23 11:33] (current) – support@smikar.com
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-===== Recycle Bin Monitoring =====+===== Recycle Bin Capture=====
  
-The [[https://www.smikar.com/squirrel/|Squirrel]] platform includes a powerful **Reporting** feature that provides real-time visibility into archive and restore activity across your SharePoint environment. These reports help administrators monitor usage, track historical trends, and support compliance and storage planning.+The [[https://www.smikar.com/squirrel/|Squirrel 
 +]] platform includes a Recycle Bin Capture feature that automatically monitors SharePoint site recycle bins and securely preserves deleted files before they are permanently removed.
  
-You can generate reports on-demand and export them as CSV files for further analysis in Excel or other reporting tools.+Captured items are archived off to Azure storage, ensuring they do not consume SharePoint quota while still remaining accessible for compliance, recovery, or audit purposes.
  
-----+==== ⚙️ Accessing Recycle Bin Configuration ====
  
-==== 📁 Accessing Reports ====+| 🧭 Navigate to the Recycle Bin Capture section in the Squirrel Admin panel. | {{:software:squirrel:rb_sidebar.png?200}} | 
 +| ⚙️ Open the General Settings panel to enable monitoring and manage exclusions. | {{:software:squirrel:rb_enable.png?400}} | 
 +| 📝 Configure Grace Period, Retention Period, and Processing Site URL. | {{:software:squirrel:rb_config.png?400}} | 
 +| 💾 Click Save Changes to apply configuration settings. | |
  
-| 🧭 Navigate to the **Reports** section in the Squirrel Admin panel. | {{:software:squirrel:squirrel_reports_sidepanel_light.png?200}} | +==== 🔧 Configuration Options ====  
-| 🔍 Use the search bar to quickly find specific reports. | {{:software:squirrel:squirrel_reports_light.png?400}} | +
-| ▶️ Click **Run Report** next to the desired report to generate it. | | +
-| 📥 The report will be downloaded automatically as a **CSV file** for analysis. | |+
  
-----+^ Option               ^ Description ^   
 +| **Enable Monitoring** | Toggle on/off automatic capture of deleted items from SharePoint site recycle bins. Captured files are archived off to Azure storage and **do not consume SharePoint quota**. |   
 +| **Site Exclusions**   | Exclude specific sites from monitoring to avoid unnecessary capture. |   
 +| **Grace Period (Days)** | Defines how long to wait after deletion before capture begins (default: 7 days). |   
 +| **Retention Period**  | Determines how long captured files are retained (e.g., 1 year). After this period, archived files are permanently deleted. |   
 +| **Processing Site URL** | Designates a SharePoint site where captured items are temporarily staged and processed. |   
 +| **Monitoring Scope**  | Choose whether to monitor **all SharePoint sites** in the tenant, or only those included in your archive policy. |  
  
-==== 📂 Available Reports ==== 
  
-Reports are grouped into three categories: **File Reports**, **Storage Reports**, and **Site Data Reports**.+==== ⚠️ Important Notes ====
  
----+| 📄 Only the most recent version of a file is captured (version history is not included). | {{:software:squirrel:rb_versions.png?400}} | 
 +| 🔁 Duplicate or locked items may delay recovery; the system retries until successful or until the deleted item expires. | {{:software:squirrel:rb_locked.png?400}} |
  
-**📄 File Reports**+==== 📊 Monitoring Activity ====
  
-These reports track file archiving and restoring activity, along with details by type and size:+| 📂 Review captured items under Recycle Bin Capture Activity. | {{:software:squirrel:rb_progress.png?400}} | 
 +| 🧾 Logs display site name, file name, size, deleted date, deleted by, stage, and status. | | 
 +| 🔄 Use the refresh icon to reload activity and check for items awaiting processing. | |
  
-- **Files Archived Today** – Lists the number of files archived in the last 24 hours   +==== ✅ Best Practices ====
-- **Files Archived This Month** – Lists the number of files archived in the last 30 days   +
-- **Files Archived This Year** – Lists the number of files archived in the current year   +
-- **Files Restored Today** – Lists the number of files restored in the last 24 hours   +
-- **Files Restored This Month** – Lists the number of files restored in the last 30 days   +
-- **Files Restored This Year** – Lists the number of files restored in the current year   +
-- **Files Archived by Extension** – Lists the number of files archived by file extension (e.g., .docx, .pdf, .xlsx)   +
-- **Storage by File Type** – Shows total GB of storage used by each file type   +
-- **Large Files Report (Top 100)** – Identifies the 100 largest files over 100MB in size  +
  
----+Set a grace period to allow for natural user recovery before automated capture.
  
-**💾 Storage Reports**+Align the retention period with your compliance or legal hold requirements.
  
-These reports track total storage archived or restored, measured in gigabytes (GB): +Regularly review the activity dashboard for capture conflicts or failed recovery attempts.
- +
-- **Data Archived Today (GB)** – Total amount of storage archived in the last 24 hours   +
-- **Data Archived This Month (GB)** – Total amount of storage archived in the last 30 days   +
-- **Data Archived This Year (GB)** – Total amount of storage archived in the current year   +
-- **Data Restored Today (GB)** – Total amount of storage restored in the last 24 hours   +
-- **Data Restored This Month (GB)** – Total amount of storage restored in the last 30 days   +
-- **Data Restored This Year (GB)** – Total amount of storage restored in the current year   +
- +
---- +
- +
-**🌐 Site Data Reports** +
- +
-These reports break down archiving and restoring activity per SharePoint site: +
- +
-- **Data Archived by Site (Last 30 Days)** – Displays the amount of data archived (GB) per site over the last 30 days   +
-- **Data Archived by Site (Last 90 Days)** – Lists the amount of data archived (GB) per site over the past 90 days   +
-- **Data Archived by Site (Last 180 Days)** – Lists the amount of data archived (GB) per site over the past 180 days   +
-- **Data Archived by Site (Last 365 Days)** – Lists the amount of data archived (GB) per site over the past year   +
-- **Data Restored by Site (Last 30 Days)** – Displays the amount of data restored (GB) per site over the last 30 days   +
-- **Data Restored by Site (Last 90 Days)** – Lists the amount of data restored (GB) per site over the past 90 days   +
-- **Data Restored by Site (Last 180 Days)** – Lists the amount of data restored (GB) per site over the past 180 days   +
-- **Data Restored by Site (Last 365 Days)** – Lists the amount of data restored (GB) per site over the past year   +
- +
----- +
- +
-==== 📤 CSV Export Feature ==== +
- +
-All reports export as **CSV files**, allowing for: +
- +
-- External analysis using Excel, Power BI, or similar tools   +
-- Internal reporting to IT leadership or compliance teams   +
-- Long-term storage trend tracking and capacity planning   +
-- Support for audits and governance reviews   +
- +
----- +
- +
-==== 📈 Best Practices for Using Reports ==== +
- +
-- Review reports regularly to ensure you're meeting data retention goals   +
-- Identify spikes or drops in archiving activity to refine your policy thresholds   +
-- Use storage trend data to forecast SharePoint growth and budget Azure costs   +
-- Track site-specific usage to identify departments or teams with heavy data movement   +
- +
----- +
- +
-Need help interpreting report data or building automated workflows with CSV exports? Contact [support@smikar.com](mailto:support@smikar.com).+
  
 +Use site exclusions to prevent unnecessary monitoring of test or temporary sites.
software/squirrel/recycle_bin.1758589144.txt.gz · Last modified: 2025/09/23 10:59 by support@smikar.com